Privacy Policy

Privacy Policy for Wildflower Valley Therapy

Effective Date: 10/20/2025

Wildflower Valley Therapy values your privacy and is committed to protecting the personal information you share with us. This Privacy Policy outlines how we collect, use, and protect your data when you visit our website, use our contact form, and interact with our services.

By using our website, you agree to the practices described in this policy.

1. Information We Collect

We collect both personal and non-personal information when you visit our website or interact with our services.

Personal Information:

When you fill out the contact form on our website, we may collect the following personal information:

  • Name

  • Email address

  • Phone number

  • Message or inquiry content

This form is not HIPAA-compliant, meaning that you should not submit sensitive health or personal therapy-related information through it. If you need to discuss confidential health details, we recommend scheduling a consultation or communicating via other secure channels.

Non-Personal Information:

We also collect non-personal information about your interaction with our website, such as:

  • IP address

  • Browser type

  • Referring URL

  • Pages you visit

  • Time spent on our site

This data is collected through the use of cookies and similar tracking technologies, and helps us analyze and improve the website’s performance.

2. How We Use Your Information

We use the information we collect for the following purposes:

  • To respond to inquiries submitted through the contact form.

  • To provide general information about our services.

  • To improve and optimize our website and user experience.

  • To analyze website traffic and user behavior (via cookies).

  • To send marketing or promotional communications, only if you opt-in.

3. SEO Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience, analyze traffic, and optimize our website for search engines. These cookies are used for the following purposes:

  • Analytics: We use tools like Google Analytics to track website usage and understand how visitors interact with our site. This helps us identify areas for improvement.

  • SEO (Search Engine Optimization): Cookies help us understand which keywords are driving traffic to our site and improve its visibility in search engine results.

  • Marketing: If you have consented, cookies may be used for personalized marketing to provide you with relevant ads based on your browsing history.

You can manage or disable cookies through your browser settings, though please note that disabling cookies may affect the functionality of certain website features.

4. How We Protect Your Information

We take reasonable precautions to protect the information you provide through our website from unauthorized access, alteration, or disclosure. However, please note that no data transmission over the internet is 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security.

5. Sharing Your Information

We do not sell or share your personal information with third parties for marketing purposes. However, we may share your information in the following situations:

  • With Your Consent: If you request that we share your information with third parties (e.g., for a referral), we will do so only with your consent.

  • Service Providers: We may share your information with third-party service providers who assist with website hosting, email management, or analytics tools, but only to the extent necessary for them to perform their services.

  • For Legal or Safety Reasons: If required by law, we may disclose your information to comply with legal processes or to protect our rights, safety, or property.

6. No Health Information Through the Contact Form

Please note that the contact form on our website is not HIPAA-compliant and is not intended for the submission of sensitive health or mental health information. If you wish to discuss private or confidential information related to therapy, please use secure communication channels or contact us directly by phone to schedule a confidential consultation.

7. Your Rights

You have the following rights regarding your personal information:

  • Access and Correction: You can request access to the personal information we hold about you and request corrections if necessary.

  • Opt-Out of Marketing: You may opt out of receiving marketing communications at any time by using the unsubscribe link in our emails or by contacting us directly.

  • Cookies Control: You can control cookie settings through your browser. For detailed instructions on how to manage cookies, visit your browser’s help section.

8. Third-Party Links

Our website may contain links to third-party websites or services that are not operated by us. We are not responsible for the privacy practices of these external websites. We encourage you to review the privacy policies of any third-party sites you visit.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to periodically review this policy to stay informed about how we are protecting your information.

10. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy, or if you need assistance with managing your data, please contact us at: megan@wildflowervalleytherapy.com

Good Faith Estimate

Good Faith Estimate Notice for Clients

Wildflower Valley Therapy
Licensed Clinical Social Worker (LCSW)

Notice to Clients and Prospective Clients

You have the right to receive a “Good Faith Estimate” explaining how much your medical and mental health care will cost.

Under the law, health care providers must give clients who don’t have insurance or who are not using insurance an estimate of the expected charges for services.

What You Should Know:

  • You have the right to receive a Good Faith Estimate for the total expected cost of any non-emergency items or services. This includes therapy sessions and other mental health services.

  • The estimate will be provided in writing, typically at least one (1) business day before your scheduled service or upon request.

  • If you schedule a service more than 3 business days in advance, the estimate must be provided within 1 business day.

  • If you schedule a service 10 or more business days in advance, the estimate must be provided within 3 business days.

  • You may request a Good Faith Estimate before you schedule a service, and we will provide it within 3 business days.

What’s Included in a Good Faith Estimate?

Your Good Faith Estimate will include:

  • The type and frequency of services you are scheduled to receive (e.g., individual therapy, 50-minute session)

  • The provider's name and credentials

  • The expected cost per session

  • The estimated total cost for a period of treatment (e.g., weekly sessions over 3 months)

  • Disclaimers about variability of treatment needs and duration

Dispute Resolution:

If you receive a bill that is at least $400 more than your Good Faith Estimate, you may be eligible to dispute the bill.

You can initiate a dispute resolution process through the U.S. Department of Health and Human Services (HHS). There is a small fee to start this process.

To learn more or start a dispute, visit:
https://www.cms.gov/nosurprises
or call 1-800-985-3059.

Contact Information:

If you have any questions about your Good Faith Estimate, please contact:

Megan Watson, LCSW
Wildflower Valley Therapy
Phone: (434) 686-6724
Email: megan@wildflowervalleytherapy.com
Website: wildflowervalleytherapy.com

Disclaimer:

This Good Faith Estimate shows the costs of items and services that are reasonably expected for your mental health care needs for an item or service. The estimate is based on information known at the time it was created. The estimate is not a contract and does not require you to obtain the services from this provider.